Spam emails are a persistent annoyance for both individuals and businesses. Despite advancements in email security, the volume of unsolicited messages continues to grow. Recent reports show that 160 billion spam emails are sent daily, representing 46% of all email traffic in 2023. While this is a decline from 56.63% in 2017, the overall number of spam emails has increased as email usage has expanded. Reducing spam is crucial because spam not only clogs your inbox but can also lead to missed important messages, reduced productivity, and potential security risks. Thankfully, with our email services, you have the tools to manage and reduce spam effectively.

Organizing vs. Removing Spam

Before taking steps to remove spam, consider whether some emails causing clutter might still be valuable to you. For example, newsletters or promotional offers can be helpful but don’t belong in your main inbox.

• Use Email Filters: Set up filters to automatically sort incoming messages into folders. For instance, you can direct newsletters or promotional content to a designated folder, keeping your inbox focused on priority emails.
• Prioritize Important Messages: Use flags or labels to mark high-priority emails, ensuring they stand out among less critical correspondence.

Steps to Remove Spam

Step 1: Address Frequent Offenders

Begin by targeting the senders you see most often. Search your inbox for emails from a specific sender and decide whether to keep or remove them.

• Unsubscribe: If the sender is legitimate, click the unsubscribe link—usually at the bottom of the email—to opt out of future messages. Use your email search function to locate all emails from that sender and move them to the trash if they’re no longer needed. Clearing these emails also helps reduce mailbox size, improving the performance of your email client (e.g., Outlook or Mac Mail).

Pro Tip: Don’t mark legitimate companies as spam, especially if you’ve done business with them. Instead, unsubscribe to avoid accidentally missing important updates, such as receipts or account notices.

Step 2: Deal with Scam Senders

For suspicious or scam emails, marking them as spam is a better approach than interacting with them. Our email system’s spam filters are trained to block similar messages when you report them.

• Mark as Spam: Clicking “mark as spam” helps ensure emails from these senders bypass your inbox in the future.
• Avoid Clicking Unsubscribe Links: Scam emails often include fake unsubscribe links that confirm your address is active, leading to more spam. Instead, mark these emails as junk immediately.
• Beware of Attachments and Links: Avoid clicking links or opening attachments in suspicious emails, as they can contain malware or phishing attempts.

Systematic Inbox Cleaning

Tackling your entire inbox in one go can feel overwhelming. Instead, commit to clearing it in small, manageable steps:

1. Spend 10–15 minutes a day searching for and removing spam from frequent senders.
2. Gradually work through other categories of unwanted emails.
3. Combine this effort with email filters to maintain a clean inbox moving forward.

Advanced Tips for Managing Spam

• Review Email Preferences: Update your preferences with trusted services to opt out of unnecessary communications.
• Report Phishing and Spam: Reporting spam messages improves the accuracy of spam filters for all users.

A More Drastic Option

One option is to create a new email address dedicated to specific business activities. For instance, associate this email solely with your booking engine to ensure the most critical communications—those that help you run your business—are easy to find and addressed in a timely manner.

Reclaim Your Inbox Today

Reducing spam doesn’t have to be a daunting task. With consistent effort and the right tools, you can keep your inbox organized and productive. As your email provider, we’re here to help you make the most of your email experience. By taking these steps, you’ll save time, reduce frustration, and create a more efficient workflow.

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